BGIS PRISM — Building Performance Console

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Users

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Name	Email	Role	Access	Actions
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Access matrix

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Buildings

Add a postcode to place each site on the weather map — coordinates are looked up automatically on save. Blank = London. GIA is the gross area, and editing it here writes back to the Building Register sheet so the next sync does not undo you. NIA is the RICS Net Internal Area, and lives only here. NABERS calls this the Net Lettable Area and requires it to match the RICS figure, so it is where a rating starts — an accredited assessor then derives the rated area from it by taking out plant, cores, common parts and voids.

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Building	Contract	Postcode	Coordinates	Type NABERS rates offices	GIA m² gross, from the register	NIA m² RICS net internal · NABERS NLA
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CAFM job raising where “Raise CAFM job” posts

Interventions can raise reactive jobs into CAFM. Point that at the Vantify sandpit while testing, or at the live tenants for real work. This applies to this host only — prod and preview hold their own setting — and only to raising: every dashboard always reads the live tenants.

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Which sites belong to each customer

CAFM groups its sites into site groups — “Wigmore Neighbourhood” is Duke Street’s buildings. A job’s region is a different thing and doesn’t line up with a BGIS contract, so tick the groups that belong to each customer and the site list when raising shows those and nothing else. Leave a customer blank to keep every site on its tenant.

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Or name the sites outright

For the customer no group describes — an estate of one building has no group of its own on a tenant that groups by neighbourhood, so there is nothing to tick above and the site list falls back to the region, which is somebody else’s estate. Tick the sites that are this customer and they are the only ones offered. This wins over the site groups above; leave it blank to keep using them.

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Which suppliers to show for each customer

On some tenants the “portfolio” is an external service provider and BGIS is only one of several (Kings Cross: BGIS UK alongside Principle Cleaning, KONE, Recorra…). Tick the suppliers you actually manage and every board shows only those. Leave a customer blank to show all suppliers — right for TCE/Apple/GPE, where the provider is a BGIS patch (St James, Regent St…), not an outside contractor.

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Weather-normalised consumption

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NABERS UK Energy for Offices

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Data quality

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The checks the backfill_* and verify_* scripts do, run live and scoped to what you can see. Each says what it breaks, not just how many.

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Alerts

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Every condition the platform watches for, what it is finding right now, and who is fixing it. An alert with nobody's name and no date on it is weather, not work — so each one carries an owner, a due date and a status, and closes itself when the rule stops firing.

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Change log

Who changed what. Times in UK local time.

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When (UK)	Who	Action	What	Change
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Sections what this deployment uses

Not everyone runs every part of the platform. Switch off what this deployment doesn’t use and it leaves the navigation for everybody — Super Admins included, which per-user grants can never do — and its endpoints stop answering. Nothing is deleted. The data stays, the grants people hold stay, and switching a section back on brings it back exactly as it was. This applies to this host only: prod and preview each hold their own answer.

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AI Model Iris / Ask AI

Which Gemini model answers questions. Flash is the balanced default; Flash-Lite is faster but reasons more lightly — it can pick worse tools on data questions, so watch answer quality, not just speed. Takes effect on the next question, no restart. Applies to this host only.

Model

Shell

Same data, same permissions — only the navigation differs. Saved for this browser, so nobody else is affected.

Console shortcuts CtrlK search g then peocva jump to a group

Console is new — if anything looks wrong, switch back here. Nothing about your data or your access changes either way.

Login activity

Times in UK local time (GMT/BST)

When (UK)	Name	Email	Client	IP address
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Animations

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Consumption last 12 months vs the 12 before

Utility mix in scope · last 12 months

Building performance

Interventions raised last 30 months · monthly count

Status mix all interventions in scope

Priority profile by contract · stacked

Completion by contract % closed of total

Top buildings · interventions count raised — any status

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Monthly volume by contract last 24 months · raised, stacked

Status mix all interventions

Closure rate by contract % closed of raised

Time to close days · raised → implemented

Open-book ageing how long live items have sat

Time-to-close trend median days · by month closed

Contract league raised · closed · live · median days

Team performance

—by current owner · top 20 by volume

Data quality before this goes to a client

Status vocabulary values in use, and how often

Contract

Building

Status

Priority

System

Owner

FDD

Raised from

Raised to

Search

By system top 8 · count in scope

By priority count in scope · all statuses

Est. energy impact Σ estimated kWh by contract

Age of open interventions days since raised

Mean time to fix raised → implemented

Open tasks by owner

Measured vs estimated energy where measured exists

Intervention log

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0 selected

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Contract

Building

Utility

FY starts

Year

Basis

Measure

Chart

Loading energy data…

Build a chart

Upload one or more CSV files of time-series data. The first date/time column is the X axis; every other numeric column becomes its own line, so a multi-column export adds several series at once. Click a series' swatch to recolour it. You can also pull a series straight from Acutro (AMI) and mix it with CSVs — see the button below. Timestamps can be DD/MM/YYYY HH:MM or month-name style like 01-Jul-26 12:00 AM BST (a trailing timezone such as BST/GMT is read as local time). Scroll to zoom, drag to pan, hover for values. Each series can sit on the left or right Y axis — click the L/R badge on its chip to move it, so two different units share one chart. Turn on Analysis mode to pin readings: every click drops a callout that stays put, as many as you like — click a callout to remove it.

Chart name

Units

Contract

Building

CSV files

Share with the team

From

To

Interval

Compare periods

No data loaded. Upload a CSV or open a saved chart below.

Saved charts

A chart is yours alone until you share it. Only the person who saved one can delete it.

Name	Contract	Building	Series	Points	Saved	Visible to	Actions
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Run sync now

Pulls the latest interventions from Smartsheet and reloads energy data into Supabase. Use this after editing Smartsheet if you need a report before the nightly 02:00 run. Takes a few minutes.

Recent sync activity

Type	Status	Rows	Started	Completed
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AMI endpoint

Query any Acutro PBOS PostgREST tenant. Filters accept PostgREST syntax (e.g. eq.foo, gt.100, ilike.*abc*) or a plain value (treated as eq.value).

ENV

QUERY

Choose an endpoint

Select an endpoint and press Run.

Recent alerts

BUILDING

Time	Description	Asset Name
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Planned In progress Complete Overdue

Planner

Year completion vs. target to date

Complete In progress Overdue Planned (future) Target today

Breakdown by building

Planned In progress Complete Not complete Overdue

Deliverables

Year completion vs. target to date

Complete In progress Overdue Planned (future) Target today

What is outstanding

By category

Active alerts · all tenants · auto-refresh every 5 min

Active interventions · all tenants · auto-refresh every 5 min

WINDOW

Elogbooks CAFM · reactive jobs, PPM tasks & quotes

Definitions are shared with everyone on this contract.

Risk-assessment actions. These never became jobs, so no other board can see them.

By the quote's own deadline, so one never answered still counts.

Due from to

Sort

From To

BGIS · — — Tasks · Due · Portfolios

PPM & REACTIVE · SLA COUNTDOWN

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BGIS · — — Tasks · Due · Sites

PPM & REACTIVE · AT-RISK SITES (DUE ≤3d)

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Data Coverage — gaps by customer

Building sizes · energy readings · interventions in CAFM

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BGIS · Portfolio — all customers

RAISED · OVERDUE · JEOPARDY · SLA · STATUTORY

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BGIS · — — Jeopardy Management

PPM & REACTIVE · RAISED · OVERDUE · IN JEOPARDY

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BGIS · — — Trends

DEMAND · DELIVERY · BACKLOG AGE

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BGIS · — — Compliance

STATUTORY PPM · OPEN · OVERDUE · DUE SOON

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BGIS · — — PPM Plan Adherence

PLANNER SCHEDULE × CAFM DELIVERY

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BGIS · — — Plant Health

HVAC BREAKDOWNS × ENERGY TREND

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Loading plant health…

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VisionMP · training matrix & compliance · whole business

Compliance · per portfolio

Training matrix · employee × course

TestPortal · online assessments · scores & pass rates

Results · per test

Respondents · across all tests · matched by name

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A request sits with one approver at a time and goes no further until they clear it. Approving does not need write access — a client signatory has no reason to hold it.

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Overview

No sections assigned yet

Change password

Users

Access matrix

Buildings

CAFM job raising where “Raise CAFM job” posts

Which sites belong to each customer

Or name the sites outright

Which suppliers to show for each customer

Weather-normalised consumption

NABERS UK Energy for Offices

Data quality

Alerts

Change log

Sections what this deployment uses

AI Model Iris / Ask AI

Shell

Login activity

Consumption last 12 months vs the 12 before

Utility mix in scope · last 12 months

Building performance

Interventions raised last 30 months · monthly count

Status mix all interventions in scope

Priority profile by contract · stacked

Completion by contract % closed of total

Top buildings · interventions count raised — any status

Monthly volume by contract last 24 months · raised, stacked

Status mix all interventions

Closure rate by contract % closed of raised

Time to close days · raised → implemented

Open-book ageing how long live items have sat

Time-to-close trend median days · by month closed

Contract league raised · closed · live · median days

Team performance

Data quality before this goes to a client

Status vocabulary values in use, and how often

By system top 8 · count in scope

By priority count in scope · all statuses

Est. energy impact Σ estimated kWh by contract

Age of open interventions days since raised

Mean time to fix raised → implemented

Open tasks by owner

Measured vs estimated energy where measured exists

Intervention log

Regression scatter

Baseline period

Actual vs predicted

Monthly variance (actual – predicted)

Build a chart

Saved charts

Run sync now

Recent sync activity

AMI endpoint

Choose an endpoint

Recent alerts

Task

Planner

Task

New task

Deliverables

Change request

New intervention

Add meter reading

Add user

Edit user

Intervention

CAFM options

Build report

Net Internal Area — building

Interventions

Alerts

Interventions

Record

Job

Raise CAFM job

Edit rates

Weather — London